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DUNCAN PUBLIC SCHOOLS FOUNDATION ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION/POSITION OVERVIEW


This position will function as administrative support for the DPSF Board and the Executive Director. The position will have a diverse set of duties and responsibilities, so flexibility and the ability to thrive in a busy environment is key.

 

Job Summary:

  • Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing supply requisitions; assigning and monitoring clerical functions.

  • Provide general assistance to external accounting firm including assembling information for external auditors and developing a working knowledge of QuickBooks.

  • Record cash receipts and make bank deposits.

  • Draft memos, meeting minutes and correspondences.

  • Actively update donor management software (Bloomerang) to maintain donor database, send mailers, and create donor reports.

  • Handle RSVP correspondences and guest lists for events.

  • Provide clerical and administrative support to management as requested.

  • Provide assistance with special event planning and execution as requested.

 

Skills and Qualifications:

  • Passion for and commitment to the mission of the Duncan Public Schools Foundation

  • Excellent customer service skills

  • Proficiency in Microsoft Office suite and/or Google office applications

  • Experience with database management, communications/public relations

  • Design experience, such as web design and experience in social media marketing preferred

  • Positive, can -do attitude and love of working with a dedicated team of professionals

  • Self-motivated and team-oriented

 

Other Requirements & Working Conditions:

  • Occasionally lift and move objects weighing up to 30 pounds

  • Ability to work a flexible schedule as needed

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. The person hired may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

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SEND QUESTIONS OR COVER LETTER AND RESUME TO: info@duncankids.org

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